(To download the By-Laws, click HERE)
HILL COUNTRY CAMERA CLUB
(AS REVISED JUNE 11, 2009)
(AS REVISED MAY 13,2018)
ARTICLE I NAME
This unincorporated nonprofit association shall be known as the Hill Country Camera Club.
ARTICLE II PURPOSE
The purpose of the Hill Country Camera Club is to further the enjoyment and mastery of
photography through (i) the presentation and exhibition of the images of its members; (ii) sponsorship
and teaching of photography classes; (iii) lectures and demonstrations of cameras, associated
equipment and post processing software; and (iv) cooperation, efforts and good fellowship of its
ARTICLE III MEMBERSHIP
Any person seriously interested in photography and willing to participate in the activities of the
organization may apply for and become a member by paying the annual dues. Membership of any
person may be suspended, when sufficient reasons exist, by action of the Board of Directors. The
suspended member shall have the right to appeal suspension, in which case the action of the Executive
Board shall be upheld or rescinded by a majority vote of the Membership present at the next meeting
after the action of the Board of Directors. If the action of the Board of Directors suspending the
member shall be taken less than one week before the next scheduled meeting of the members, the
suspended member shall be entitled to request a special meeting of the members to consider their
appeal. Suspension shall result in ejection from any meeting and Exhibit or show.
Visitors and guests are welcomed and encouraged. Any visitor or guest who attends more than
two consecutive monthly meetings will be required to join as a member.
ARTICLE IV MEETINGS
(a) Regular meetings of the Club will be held on the second Tuesday of each month, other than
December, at 7:00 pm at the Kerr Arts & Cultural Center (KACC) or at such place as the Executive Board shall
select. No notice other than email notice of the regular meeting shall be given to the members unless
the meeting is scheduled at a place other than the KACC. Notice of any special
meeting of the members shall be given by written, telephonic, or electronic notice at least three days
prior to the meeting.
(b) The format of each meeting shall consist of a business session, a program or workshop, and
a showing of photograph images as time permits.
(c) The December meeting shall consist of a dinner and a display of member's photographic
images and shall be held at such place as the Executive Board shall select.
(d) Special meetings of the members may be called by the President, a majority of the Board of
Directors, or by petition of not less than twenty percent of the members.
(e) A quorum for any meeting at which these By-Laws shall be amended, election of officers
shall take place, or an appeal of the decision of the Board of Directors shall be not less than 20 percent
of the members to vote.
(f) Meetings shall conform to the latest revision of Robert's Rules of Order.
ARTICLE 5 BOARD OF DIRECTORS AND OFFICERS
The Board of Directors shall consist of not less than four and not more than seven members of
the Club. The Board shall consist of the President, Vice-President and Program Chairperson, Secretary,
Treasurer, and up to three at-large members.
The following Officers, who shall be members of the Club, shall be elected by a majority vote of
the members at the June meeting at which a quorum of members shall be present.
2. Vice-President and Program Chairperson
The term of all Officers shall be from January 1st to December 31st of the twelve months for which they
have been elected.
The Board shall meet at least four times a year and may meet as many times as determined by
Vacancies in any office may be filled by appointment of the President subject to the approval of
the Board of Directors The Board shall appoint a nominating committee consisting of three members
of the Club on or before July 1st to prepare a slate of nominees for the various offices. Such slate
shall be presented to the members at the October meeting and the members may nominate any other
members at such meeting or at the November meeting prior to the vote.
ARTICLE 6 DUTIES OF THE OFFICERS
1. The President shall preside at all Club meetings; appoint members to fill vacancies among the
other Officers; appoint members to regular and special committees; chair the Board of
Directors; call special meeting of the members; act as the agent for the Club in all dealings with
outside entities, including other clubs, KED, and the Kerrville Arts and Cultural Center including
determining the date for and duration of the annual PhotoQuest Show; appoint committee
chairpersons; and generally supervise all Club activities.
2. Duties of the Vice President and Program Chairperson shall be to assume the duties of the
President in his or her absence; chair the Program Committee; and act as a member of the
Board of Directors.
3. Duties of the Secretary shall be to maintain a list of all members, their addresses, phone
numbers, and email addresses and provide such list to all members as a membership directory;
send out notices of meetings of the members; maintain minutes of the business portion of each
meeting; advise the Board of Directors of members who are delinquent in payment of dues;
maintain the By-Laws; and act as a member of the Board of Directors.
4. Duties of the Treasurer shall be to receive and record all monies paid in or otherwise due the
Club including membership dues; maintain and report the financial status of the Club; Advise the
Secretary of all members who are delinquent in the payment of dues, keep custody of the Club's
financial records and issue payments as directed by the Board of Directors; and act as a member
of the Board of Directors.
5. Duties of the Exhibit Chairperson shall be to chair the Exhibit Committee; coordinate and
supervise all aspects of Club exhibits; accept images for showing at each monthly meetings and
be responsible for showing digital images on the projector and displaying prints in the light box.
6. Duties of the KACC PhotoQuest Show Chairperson shall be to chair the PhotoQuest Committee;
obtain dates and space for the show and coordinate and supervise all aspects of the show.
7. Duties of the Publicity Chairperson shall be to establish and maintain public awareness of the
Club's activities including the exhibition of member images at public locations and KACC.
ARTICLE 7 COMMITTES
1. The Board of Directors shall be responsible for the day-to-day activities of the Club; establish a
budget for the Club; approve the incurring of all obligations of the Club and approve payment of
the same by the Treasurer; review the status of any member reported as delinquent in dues or
whose actions may be detrimental to the welfare of the Club and where cause is determined,
suspend such member; and appoint the Nominating Committee.
2. The Program Committee shall obtain programs, speakers, and workshop leaders for each
3. The Exhibit Committee shall be responsible for acting as custodian for the club's projection
equipment, set-up and take-down the club's projector and light box at each meeting, maintain
a record of all images submitted for monthly "show & tell" (digital images and prints), select the
subject print for display at the KACC, and select a year-end award for the best digital image to
be awarded at the December annual dinner.
4. The PhotoQuest Committee shall coordinate the receipt of entries including the recording of the
title of the entry, the name of the entrant; be responsible for hanging the entries, posting the
entry information; secure judge(s) for the event; coordinate any receptions; and otherwise
supervise the event.
ARTICLE 8 ANNUAL DUES
The annual dues shall be established by the Board of Directors on or before January 1st of each
year. The initial dues shall be $20 per member. Any new member joining the Club shall pay the full
annual dues up to November 1st. Any new member joining in November or December shall pay the
annual dues upon joining, but shall have such dues credited to the following calendar year.
Failure to pay the annual dues by the March meeting of the Members shall make the member
delinquent and subject to suspension. If suspended for failure to pay the annual dues, the suspended
member may be reinstated upon payment of the annual dues.
ARTICLE 9 BY-LAW REVISIONS
Revisions to the By-Laws may be suggested in writing by any member to the Board of Directors.
Any such revision shall be considered by the Board of Directors within 30 days and either submitted to
the membership at the next monthly meeting or rejected. If rejected, the reason for such rejection shall
be provided in writing to the member suggesting such revision. If not less than twenty percent of the
members submit a proposed written revision to the Board of Directors, such revision shall be submitted
to the membership for approval or rejection at the next monthly meeting.
Any revisions to the By Laws submitted to the members shall be in writing and shall be adopted
upon receipt of sixty percent of the members present and voting at the meeting at which such revisions
are submitted. Failure to obtain sixty percent of the votes of the members shall result in rejection of the